How It Works

Flowfinity Forms provides an end-to-end solution for data collection including:

• Form Publishing - create and deploy forms using a simple point-and-click process and have them delivered automatically over-the-air.
• Form Filling - easy data entry and automatic submission over-the-air, securely and reliably.
• View and Export Data - get notifications when submitted and easily export into Microsoft Excel for viewing.

Easy and Fast to Install

The application server installs behind your corporate firewall and connects to your BlackBerry Enterprise Server. Typically the installation takes less than 30 minutes and does not require any costly programming or integration. The Flowfinity Client is installed over-the-air onto each handheld to make each user ready to receive forms.

From Paper to Electronic Form in Minutes

From a PC in your office, you can use a web browser to connect to the application server. Through that web interface, you can choose the fields you require to replicate your paper form as an electronic form. The form editor is very easy, no technical knowledge is required to complete the creation of a form and typically a business user or manager will be the form creator. Once the form is created, you can choose which users or groups of users will have access to this form. When you publish the form, it is automatically deployed to the handhelds of those users you granted access for. Via a secure wireless connection the form description is copied to memory storage in each of those handhelds.

Filling in a Form - Anytime, Anywhere, Even Offline

Since the forms are stored on the device and don't need to access the network every time you need them, just click on the Flowfinity icon and you will see a list of forms that have been published for you. Upon selecting a form, you can begin filling in the data you wish to collect. Some fields will require you to type, while others can be as simple as rolling and clicking (via track wheel or track ball) from a pick list. When you reach the end of the form, simply click on submit and your collected data will be stored locally on the device and queued up for over-the-air delivery to your home office. If you have network connectivity, the data is sent immediately. If your device is offline due to intermittent network connectivity (ie. you are in an elevator), then the Flowfinity software will wait until it detects connectivity and then will automatically send the data.

Viewing Collated Data in Microsoft Excel

All data that is submitted is stored centrally on the system with the Flowfinity Forms application server installed. When data is received, email notifications can be sent automatically to a predetermined list of people. For example, a form that is capturing leads at a tradeshow could automatically send an email to a sales manager with a summary of the data submitted. Data is automatically collated, meaning it is easy to view data submitted by all personnel in single view. From your PC in the office, simple access the Flowfinity Forms application with a web browser, select the form whose data you wish to view, and a couple of clicks later you can view the data in Microsoft Excel, or even export the data for use in any other application or system.