10 Best Practices: Success with Mobile Inspection Apps

Sept 04, 2018


Build or Buy? The Enterprise Software Dilemma

Inspections are absolutely necessary in the workplace. Ranging from safety checkups and equipment maintenance to facilities cleanliness and building assessments, their overall purpose is to optimize operational standards and employee well-being.

Inspections are traditionally performed on paper forms, however, a recent study showed that organizations are increasing efficiency by 51% after going digital. As a result, organizations are now looking to go mobile with inspections.

To help set you up for success with mobile inspection apps, here are 10 best practices you should follow:

1. Improve data capture efficiency

Leverage mobile inspection forms and apps that allow for work to be recorded as it's performed. Opt for pre-filled options in drop-down menus and checkboxes for faster decision-making, and use skip logic to display only relevant questions to the specific inspection.

2. Boost data accuracy

Set up error messages, data validation, and mandatory checklists to enforce business rules, and prevent incomplete data and re-work. Instead of using free-form writing or typing, lookups and radio buttons with pre-defined values to choose from can standardize data that's being entered.

3. Maximize safety and compliance through quick improvements

No-code platforms and one-click publishing enable faster, routine app updates for meeting evolving inspection requirements, such as occupational health and safety regulations or quality standards.

4. Track work progress at all stages

Use workflow capabilities such as automatic email notifications that are triggered when an inspection has been assigned, started, and completed.

5. Schedule re-inspections faster

Make inspection results available immediately with real-time data, and accessible easily from the web or mobile devices from anywhere. All time-sensitive reinspections can be identified and scheduled right away.

6. Spot trends quicker through data visualization

Rich dashboards help analyze complex, substantial inspection data collected from the field to meet stringent reporting requirements by management or clients. Insights-to-action dashboards go one step further, allowing you to launch new inspection or actions directly from the dashboard.

7. Avoid outdated spreadsheets and forms

An open web services API lets you seamlessly integrate your solution with existing ERP or CRM systems, for data synchronization across all apps and forms that display the data.

8. Improve data clarity

Communicate clearly why inspections fail using photos with added text, shapes, and sketch. Capture conversations through audio recording, and force date/time stamp on images to prevent disputes.

9. Enable productivity from remote places

Offline mode in mobile apps allow field staff to remain productive at all times, regardless of spotty internet coverage.

10. Safeguard data stored on mobile devices

Protect proprietary information through secure password authentication and encryption.

Flowfinity can help you digitally transform your inspections. To learn how we can enhance your business with mobile inspections apps, start your free trial today.

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