Introduction to data capture

In Flowfinity, 'data capture' refers to any information that individuals in an organization input to the system on mobile forms or through their computer web browser. We try to give you lots of options to make data capture efficient, understandable and reliable.

Using Flowfinity's point-and-click App Editor, you can design forms for people to input any kind of information you need them to report, for example answers to inspection questions, details of work they've completed, quantities of parts used or orders for products.

Data fields are added in the Form section of the App Editor. There are over 30 field types to choose from, such as pictures and sound recordings, written descriptions, and attachments. Once the application is published, data fields are stored in database tables that are automatically generated and maintained by Flowfinity software.

Flowfinity - Introduction to data capture

Capturing data on mobile devices can be completed while offline without network coverage. In addition to entering data offline, you can also pull up data and access records while offline, since the app can be configured to cache the most up-to-date data on the device while you have network connectivity.

Here is a list of all the fields types available for data collection in Flowfinity:


Field Type Description
AddressStore a mailing address
Flowfinity - Introduction to data capture
AttachmentUpload and store file attachments from your device or the web
Flowfinity - Introduction to data capture
AudioRecord audio in the foreground or background
Flowfinity - Introduction to data capture
BarcodeScan barcode fields using the device camera
Flowfinity - Introduction to data capture
CheckboxesPerform multiple-choice selection
Flowfinity - Introduction to data capture
Copy ValueCopy the value of another field or system variable in read-only format
Flowfinity - Introduction to data capture
DateCapture or store dates using calendar selection
Flowfinity - Introduction to data capture
Date/TimeCapture or store a date and time stamp
Flowfinity - Introduction to data capture
DropdownSelect an item from a dropdown menu
Flowfinity - Introduction to data capture
Dropdown hierarchyCreate a dropdown menu with several levels that depend on what was selected previously
Flowfinity - Introduction to data capture
EmailStore an email
Flowfinity - Introduction to data capture
InputStore a text value with the option to specify a format mask for the user
Flowfinity - Introduction to data capture
LocationEnter or capture GPS locations and launch maps
Flowfinity - Introduction to data capture
LookupLook up and select data stored in another application, such as customer or parts lists
Flowfinity - Introduction to data capture
MemoEnter multi-line text
Flowfinity - Introduction to data capture
MoneyEnter numeric values formatted as money
Flowfinity - Introduction to data capture
NumericEnter numeric values
Flowfinity - Introduction to data capture
PasswordStore password values that are masked from the user by asterisks *
Flowfinity - Introduction to data capture
Phone numberEnter text formatted as a phone number
Flowfinity - Introduction to data capture
PictureCapture or upload photos with option to annotate and apply time stamps
Flowfinity - Introduction to data capture
Radio buttonsSelect a single value from a predefined list of values
Flowfinity - Introduction to data capture
Read-only textDisplay read-only information to the user, where the data shown is stored in the database
Flowfinity - Introduction to data capture
Reverse numericEnter whole numeric values from right to left
Flowfinity - Introduction to data capture
Role lookupSelect one or more user roles (custom roles available in Enterprise Edition)
Flowfinity - Introduction to data capture
Signature captureCapture signatures (available on mobile devices only)
Flowfinity - Introduction to data capture
Static commentDisplay a read-only message to the user, where the message is not stored in the database
Flowfinity - Introduction to data capture
Static pictureDisplay a static, read-only picture in the form, such as a logo
Flowfinity - Introduction to data capture
TimeCapture time values
Flowfinity - Introduction to data capture
TimespanCapture time elapsed in the format HH:MM
Flowfinity - Introduction to data capture
URLCapture or store URL values that launch a web browser
Flowfinity - Introduction to data capture
User lookupSelect one or more users from your user list
Flowfinity - Introduction to data capture

Nested Fields

Nested fields allow you to embed lists of items or sub-records in the main record, such as parts used on a job, line items to be approved, product SKUs on a sales order or rooms in a building inspection. For example, each line item on an expenses report might contain the date, description, amount, and picture of a receipt. You can allow users to add, edit, or delete items in the list dynamically, whether they are online or offline. Nested fields can be displayed as a grid (table view), a list, or a form within a form.

Flowfinity - Introduction to data capture